Tour Itinerary Template, India
Print one copy per band member. Save on all phones. Share with emergency contact.
PRE-TOUR CONTACTS (save all in phone before departure)
Band members: [Name], [Phone], [Role] [Name], [Phone], [Role] [Name], [Phone], [Role]
Crew: [Name], [Phone], [Role]
Day-by-day Itinerary
[Copy this block for each day of the tour]
DATE: [Day, DD Month YYYY]
SHOW: [ ] Yes [ ] No, Travel day
Accommodation
If Show Day
SHOW SUMMARY (fill in after each show)
Daily Per Diem Tracker
Emergency Procedures
What to do if a show is cancelled last minute: 1. Contact promoter immediately to confirm cancellation is confirmed in writing. 2. Contact manager (if separate from tour manager). 3. If cancellation is venue/promoter fault: demand deposit is not returned, document reason in writing. 4. If cancellation is artist fault (illness, etc.): offer rescheduled date immediately. 5. Notify band and crew of situation. 6. Adjust travel/accommodation as needed.
What to do if a band member falls sick: 1. Seek medical attention first. 2. Assess whether show can proceed (reduced band, backing track, rescheduled). 3. Notify promoter as early as possible. 4. Document the situation for insurance purposes.
Free to use · Part of the Indie Music India toolkit · Updated September 2026