A master reference document listing all key personnel associated with the artist, touring band, crew, management, and business contacts. Keep this current and accessible to the tour manager at all times.
Artist / Band Name
Document Version: Last Updated: Maintained by:
Section 1: Artist / Band Members
NOTE: PAN numbers are required if any individual is paid more than INR 30,000 per show (TDS threshold under Section 194C). Collect PAN before the tour begins.
Section 2: Touring Crew
Section 3: Management & Business Team
Section 4: Venue & Promoter Contacts (Tour-specific)
Section 5: Medical & Insurance
Group Insurance Policy (if any): Insurer: Policy No.: Covered Activities: Emergency Claims Number:
Section 6: Visa & Travel Documents (for International Members)
NOTE: For foreign nationals performing in India, check whether a P-1 (Entertainer) visa is required for commercial shows. A tourist visa does not permit paid performances. Contact the relevant embassy or an immigration lawyer for the most current requirements.
Section 7: Important Notes
PRIVACY: This document contains sensitive personal and financial information. Store it in a password-protected location and share only with authorised tour personnel. Do not print and leave copies at venues.
TDS COMPLIANCE: Any promoter or venue paying an Indian resident artist or crew member more than INR 30,000 per show (or INR 1 lakh annually) must deduct TDS under Section 194C. PAN collection is essential for issuing Form 16A.
PAYMENT PREFERENCES: Note the preferred payment method for each person, UPI is instant and traceable, making it the preferred method for crew settlement after shows.
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Free to use · Part of the Indie Music India toolkit · Updated September 2026