A show-by-show transaction log for merchandise sales. Use this register as a receipt-level record to reconcile with your Merchandise Revenue Tracker.
Artist / Band Name
Show Date: Venue: City: Merch Staff on Duty: Opening Cash Float: ₹ Venue Commission Rate: ____%
Transaction Log
1. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 2. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 3. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 4. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 5. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 6. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 7. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 8. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 9. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 10. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 11. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 12. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 13. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 14. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 15. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 16. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 17. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 18. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 19. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 20. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 21. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 22. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 23. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 24. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ 25. Time: ___ Item(s) Sold: ___ Qty: ___ Unit Price: ₹___ Total: ₹___ Payment Method: ___ Ref/Note: ___ [Add rows as needed]
End-of-show Reconciliation
Revenue Summary
Cash Sales Total: ₹ UPI Sales Total (Google Pay / PhonePe / Paytm): ₹ Card Sales Total: ₹
Gross Revenue: ₹
Cash Reconciliation
Cash in Drawer (counted): ₹ Less Opening Float: ₹ Cash Sales Net: ₹ Matches Cash Sales Total above? YES / NO Discrepancy (if any): ₹ Explanation of discrepancy:
UPI Reconciliation
UPI App Balance / Screenshot Total: ₹ Matches UPI Sales Total above? YES / NO Discrepancy (if any): ₹
Units Sold by Product
T-Shirt (S) Opening Stock: ___ Units Sold: ___ Closing Stock: ___ Variance: ___ T-Shirt (M) Opening Stock: ___ Units Sold: ___ Closing Stock: ___ Variance: ___ T-Shirt (L) Opening Stock: ___ Units Sold: ___ Closing Stock: ___ Variance: ___ T-Shirt (XL) Opening Stock: ___ Units Sold: ___ Closing Stock: ___ Variance: ___ Hoodie Opening Stock: ___ Units Sold: ___ Closing Stock: ___ Variance: ___ Poster Opening Stock: ___ Units Sold: ___ Closing Stock: ___ Variance: ___ Stickers Opening Stock: ___ Units Sold: ___ Closing Stock: ___ Variance: ___ Tote Bag Opening Stock: ___ Units Sold: ___ Closing Stock: ___ Variance: ___ Vinyl / CD Opening Stock: ___ Units Sold: ___ Closing Stock: ___ Variance: ___ Other Opening Stock: ___ Units Sold: ___ Closing Stock: ___ Variance: ___
Venue Commission
Gross Revenue: ₹ Commission Rate: ____% Commission Amount: ₹ Net Revenue to Artist: ₹
Notes / Incidents
(Record any issues: items given as comps, damaged goods, disputes, pricing questions from customers)
Best Practices for Merch Table Operations
Setup
- Set up the merch table at load-in, not at doors. You want it ready before the crowd arrives.
- Use a printed price list that is visible from 2 metres away. Confusion about prices slows down sales.
- Hang sample garments if possible. People buy what they can see.
During the Show
- Keep the float money separate from sales revenue.
- Log UPI transactions immediately — it is easy to lose track when it gets busy.
- Have a QR code displayed prominently on the table and on a small standee.
- Pre-count inventory at load-in and immediately after show end.
Payment Handling
- Never put UPI earnings and cash in the same pouch.
- At busy festivals (NH7 Weekender, Magnetic Fields), a second person at the table dramatically increases sales and reduces theft risk.
- If a venue charges commission, do a final count with the venue representative before handing over commission — you need an agreed number.
Comps & Give-aways
- Log every item given away (to band, crew, press, or friends) in the "Comp / Given Away" column. These must be counted so inventory reconciles.
- Treat artist/crew merch as a cost of business, not as unsold inventory.
Register completed by: Date: Countersigned by (Tour Manager / Artist): Date:
Free to use · Part of the Indie Music India toolkit · Updated September 2026