India Artist Management Toolkit, Money Kit
A service record logs every paid engagement you complete, gigs, sessions, teaching, production, brand work. It is your evidence trail for invoices raised, payments received, TDS deducted, and professional history. Keep one row per engagement.
How to Use This Template
1. Add a new row when you agree to a paid engagement, not just when it is completed. 2. Update Payment Status when payment arrives. 3. Update the TDS column when you receive Form 16A from the client. 4. Use this log at year-end to reconcile all income against Form 26AS and distributor statements. 5. Share with your CA at financial year end (March 31) for ITR filing.
Service Record, [Year
Use one block per engagement. Duplicate as needed.
Outstanding Payments Tracker
Follow-up sequence: Day 0: Invoice sent Day 7 (if unpaid): Polite reminder email Day 14: WhatsApp follow-up with invoice attached Day 30: Formal email citing payment terms and late interest clause Day 45+: Consider legal notice for amounts above ₹10,000
ANNUAL SUMMARY (for tax filing)
Cross-check: Total TDS deducted should match Form 26AS. If they differ, contact the client to correct the deposit.
Follow-up Email Templates
POLITE REMINDER (Day 7)
Subject: Payment Reminder, Invoice [INV-XXX]
I hope all is well. I wanted to check in on Invoice [INV-XXX] for ₹[amount] issued on [date] for [service]. The payment was due on [due date].
Could you let me know the expected payment date?
FIRM FOLLOW-UP (Day 30)
Subject: Overdue Payment, Invoice [INV-XXX], Action Required
Invoice [INV-XXX] for ₹[amount] is now [X] days past the due date of [due date]. As per our agreement, late payment may attract interest at 18% per annum.
Please confirm once transferred.
Free to use · Part of the Indie Music India toolkit · Updated September 2026